All University-sponsored or affiliated programs and activities and non-University programs covered by this Policy are required to register the program at least 60 days prior to the scheduled start date of the program through completion of the Program Registration Form provided on the RMU Protection of Minors Policy website under Forms/Resources. 

The Program Sponsor will be responsible for the registration of the program and compliance with the Policy, including the assurance that all program participants have fulfilled the requirements of the Policy, including the attainment of necessary background clearances and completion of the online training and online policy acknowledgment for clearance required employees or completion of participant certification (Appendix C) for student and faculty volunteers.

For University and non-University programs, a Program Sponsor will be identified during the contract process and will need to review this Policy and complete a Participant Certification form (Appendix C). Typically, the Program Sponsor will be the RMU employee conducting the University program, or the designated representative of the third-party conducting the non-University program. All training and completed certifications must be submitted to Human Resources prior to participation of any event that requiring clearances under this Policy.